NEW YORK STATE COURT OF APPEALS

Technical Specifications and Instructions for Companion Filing Upload of Civil Motions, Criminal Leave Applications and Rule 500.10 Jurisdictional Responses

Technical specifications and instructions

  1. Digital copies of motion and opposition papers, criminal leave applications and Rule 500.10 Jurisdictional Responses shall be transmitted to the Clerk's Office by uploading them to the Companion Filing Upload Portal for Civil Motions, Rule 500.10 Jurisdictional Responses and Criminal Leave Applications (the Portal). The Clerk�s Office will provide written instructions to parties to upload digital submissions using the Portal. You will not be able to upload documents through the Portal until you receive a motion number, CLA number, or appeal number (as applicable) and a pin number in a letter from the Court (see Rule 500.2 [d] [companion digital filings for civil motions shall be submitted no later than seven days after the return date of the motion; companion digital filings for CLAs shall be submitted within the time directed by the Clerk of the Court]).
  2. Uploading digital submissions to the Portal does not satisfy the service or filing due dates of the CPLR, the CPL or the Court's Rules of Practice. The filer is responsible for meeting the Court�s applicable due dates by filing the required number of paper documents with the Clerk's Office. A document is "filed" with the Clerk's Office on the date of receipt of the paper document.
  3. All digital submissions to the Court of Appeals shall be in text searchable portable document format (PDF).
  4. The digital submissions shall be named in accordance with the conventions provided by the Clerk's Office.
  5. Digital submissions may not exceed a file size of 100 megabytes. Filers are permitted to upload up to five documents per uploading session.
  6. Removing metadata from digital submissions is the filer's responsibility.
  7. By uploading documents to the Portal, a filer attests that the digital submissions being uploaded are identical to the filed original printed material, except that the digital submissions do not contain an original signature.

Naming Conventions for Motion and Opposing Papers, Criminal Leave Applications and Rule 500.10 Jurisdictional Responses

The appropriate title of the action can be found in the motion instruction or jurisdictional inquiry letter sent to parties. These naming conventions use the parties' designation in the Court of Appeals (i.e. role), not the court of original instance or the intermediate appellate court. The party moving for leave to appeal or appealing is the appellant; parties opposing the motion or appeal are respondents.

Abbreviations

Appellant or appellant
app
Respondent or respondent
res
amicus or amici
amic
Criminal Leave Application Initial Letter
CLALetter
Criminal Leave Application Additional Submission
CLAAddSub
Criminal Leave Application Opposing Papers
CLAopp
Motion
mot
Motion opposing papers
opp
Rule 500.10 Jurisdictional Response
JurRsp
Appellate Division brief
ADreplybrf
Appellate Division Record
ADRec
amicus or amici brief
amicbrf
Writ of Error Coram Nobis
WECN

PDF file naming conventions

Appellate Division materials:

Multiple volumes (if more than one volume of a record is filed, each volume should be a separate file): title-of-action-role-name-Rec-vol1

Example � Criminal Leave Application

Title of Action: People v Gray (as found in CLA assignment letter)
Applicant: Gray
Responding Party: People

Gray uploads a digital copy of an initial leave letter seeking leave from an Appellate Division order, a copy of each party's Appellate Division briefs, and an additional submission. The PDF files would be named:

The People oppose the application. The PDF file would be named:

Example � Civil Motion and Opposing Papers

Title of Action: Smith v Jones (as found in motion instruction letter from Clerk's Office)
Appellant: Smith
Respondent: Jones

Smith files a motion for leave to appeal, including each party's Appellate Division briefs and the 2 volume Appellate Division record. The PDF files would be named:

Jones files papers opposing the motion. The PDF file would be named:

Example � Rule 500.10 Jurisdictional Response

Title of Action: Gray v Brown (as found in instruction schedule letter from Clerk's Office)
Appellant: Gray
Respondent: Brown

Gray uploads a copy of a Rule 500.10 Jurisdictional Response and Appellate Division Filings. The PDF files would be named:

Brown files a Rule 500.10 Jurisdictional Response. The PDF file is named: